Paweł Cabaj
Head of Business Development
The retail industry is changing faster than ever. Sales take place simultaneously in brick-and-mortar stores, online and on marketplace platforms, often across multiple markets at the same time. Seasonality, high transaction volumes and frequent price changes require a precise approach to taxes, VAT, compliance and accounting. International expansion and the growth of e-commerce introduce additional challenges that affect not only settlements, but above all business security.
Success requires support that combines practical industry knowledge with expert advice from KR Group. Thanks to years of serving companies in the retail industry, our team of experts – accountants, tax advisors, lawyers – knows the specifics of the sector and is able to provide professional and effective support at every stage of running a business.
Why choose KR Group in the retail industry
Accounting tailored to retail
We manage accounting to support sales processes, cost control and real-time reporting, in line with the specifics of retail trade.
VAT settlements, taxes
Settlements in stores, online and on marketplaces are organised and compliant with regulations, so as to minimise the risk of corrections and errors.
In-store procedures
We design procedures that correctly record discounts, vouchers and returns, without burdening operational teams.
Safe international expansion
We assist with sales and e-commerce expansion, identifying VAT obligations and implementing processes compliant with local regulations.
Assistance with store openings
We provide support with business registration, opening a branch, and the operation and implementation of cash register systems.
Process automation and technology
We implement solutions in ERP and sales systems that facilitate the monitoring of VAT, discounts and corrections.
Audit preparation
We prepare documentation and control procedures so that audits run smoothly, without disrupting daily operations.
KR Group’s offer for the retail trade industry
Accounting outsourcing for the retail industry
- Maintenance of full accounting tailored to the company’s specifics, including: purchases, sales, revenues from various channels, corrections and returns.
- Accounting system integration: import and automatic posting of reports from POS systems, payment terminals, warehouses and platforms.
- Maintenance of inventory records and linking them to the books (issues, receipts, valuations using FIFO/WA methods, supplier settlements).
- Fixed and variable cost allocation: rents, fees, logistics, marketing, shopping centre charges, franchise.
- Accounting period closings.
- Operation of cash register systems and POS systems.
- Standard monthly reports: balance sheet, profit and loss account, cash-flow per store.
- Operational reports: gross margin, net margin, inventory turnover.
See more: Accounting outsourcing.
Tax advisory, tax reporting for the retail industry
- Preparation and submission of tax declarations: VAT, CIT, PIT, local taxes and JPK_CIT.
- Verification of the correctness of tax settlements.
- Management of international transactions: import/export, ICA/ICS (intra-Community acquisitions/supplies).
- VAT registration and settlement, VAT advisory.
- Support in obtaining a VAT refund.
- Support during tax audits, due diligence.
- Preparation of transfer pricing documentation.
- Preparation and implementation of tax procedures.
- Support in selecting tax reliefs.
See more: Tax advisory, VAT advisory and Tax compliance.
HR and payroll, HR outsourcing for the retail industry
- Full payroll service: calculations, payroll lists, ZUS, PFRON, PIT settlements.
- Full HR service: maintaining personnel files, employment contracts.
- Management of work schedules and working time settlements.
- Employee holiday settlements.
See more: HR and payroll outsourcing.
Legal advisory for retail trade companies
- Preparation and verification of employment contracts, B2B agreements, managerial contracts, work and remuneration regulations.
- Support in labour disputes, representation in dealings with the State Labour Inspectorate (PIP), preparation of letters and disciplinary procedures.
- HR compliance audits prior to inspections.
- Personal data protection: GDPR audits in stores and e-commerce, preparation of privacy policies, data processing agreements.
See more: Legal advisory.
Expansion into new markets, business development
- Support for new store openings: formalities, tax registrations, staff recruitment, cash register configuration and integrations.
- Support during restructuring: closures, liquidation of points of sale, lease reclassification.
- Support in fulfilling environmental obligations.
See more: Expansion into new markets.
FAQ
Accounting and tax advisory for the retail industry
The retail sector involves a large number of transactions, complex VAT obligations and the need for continuous monitoring of legislative changes. Accounting for the retail industry requires precise recording of sales operations, inventory reconciliation and correct reporting to tax authorities. That is why at KR Group we provide tax advisory for retail trade companies that takes into account the specifics of this sector – from multi-channel sales to international settlements.
Tax advisory for the retail industry is the key to running a business safely in the retail trade sector. Complex regulations, frequent changes in tax law and growing requirements of the tax administration pose a real challenge for entrepreneurs. KR Group combines expert knowledge with a practical approach, offering comprehensive accounting and tax services tailored to the specifics of your business. See how we can support your company’s growth and schedule a consultation.
For whom is tax advisory and accounting for the retail industry the best solution?
We direct our services to a wide range of entities operating in retail trade. The scope of cooperation covers both operational support and advisory assistance tailored to the specifics of the sales model and organisational structure of the company. Accounting for retail trade companies works equally well for domestic store chains and foreign brands entering the Polish market. Meanwhile, tax advisory for the retail industry is the answer to the needs of companies that expect reliable tax services tailored to the dynamics of the sector – regardless of the scale of operations or the number of points of sale.
As part of our cooperation we offer comprehensive tax advisory for retail trade companies, including current tax settlements, VAT and CIT reviews, transfer pricing support and representation during tax audits. Accounting for the retail industry carried out by our team covers maintaining accounting books, financial and management reporting, as well as the preparation of consolidation packages – all tailored to the individual needs of the client.
Why is it worth entrusting accounting for retail trade companies to an external partner?
Accounting outsourcing allows retail sector companies to focus on developing sales and building customer relationships, instead of committing resources to expanding internal finance departments. KR Group as a tax and accounting group zapewnia accounting for companies operating in retail trade at the highest level, combining industry knowledge with modern tools. The most important benefits include:
- minimising the risk of errors in tax settlements,
- saving time and operational resources,
- access to a team of experts familiar with the specifics of retail trade,
- flexible adjustment of the scope of services to the current needs of the company.
What does tax advisory for retail sector companies look like at KR Group?
Tax advisory for the retail industry carried out by KR Group is based on an individual approach to each client. Our specialists analyse the business structure, identify areas of tax risk and propose solutions compliant with the applicable regulations. Tax advisory also covers ongoing support in the area of settlements and adapting financial strategy to changing legal regulations. We additionally support accounting for retail trade companies with advisory on tax reliefs, MDR procedures and tax strategy – so that every entrepreneur can run their business in a safe and lawful manner.
What characterises the retail trade sector?
The retail trade sector involves a large number of transactions, complex VAT obligations and the need for continuous monitoring of legislative changes. Accounting for the retail industry requires precise recording of sales operations, inventory reconciliation and correct reporting to tax authorities. That is why at KR Group we provide tax advisory for retail trade companies that takes into account the specifics of this sector – from multi-channel sales to international settlements.
