HR and payroll

We can reduce your HR and payroll costs and cut the time needed to collect data

HR & Payroll

Cooperation founded on partnership.
In delivering HR and payroll services we are guided first and foremost by the specifics of the industry and the evolving demands of the labour market. We respect the client’s individual needs, applying maximum flexibility in seeking the best solutions.

Access to state-of-the-art technologies and systems.
Our tools enable integration with all solutions used on the client’s side while allowing flexible configuration of access and generation of reports tailored to the client’s individual needs.

Our portfolio includes the following solutions:

enova365
Manager and employee interfaces
International HR and payroll platforms
Tools for planning and settling working time

Highest standards of customer service.
In our everyday work we are guided by the standards set in the Payroll and HR Service Level Agreement. We combine practical knowledge with experience serving international corporations and knowledge of the labour regulations in Central & Eastern Europe.

Why is it worthwhile?

1. Time savings and optimization of employee hiring processes

A unique tool from KR Group—online questionnaire completed by new employees. The form is integrated with the HR and payroll system for automatic recording of HR data.

Ideal solution for clients hiring a large number of employees or contract workers in a short period or at branches in numerous locations in Poland and abroad.

Benefits:

Length of data collection process cut by up to 60%
Unburdening of HR department—no need to send out questionnaires, forms, and declarations or fill in data in paper form.
Elimination of errors or missing data in completion of forms by new employees.
Elimination of working time devoted to manual entry of data from forms into the HR and payroll system.

2. Automation and optimization of process for circulation of online employee requests

Electronic absence requests for holiday leave and other time off and electronic employee requests for changes in employee data (such as change in address, bank account, or tax office details)
Employees’ individual interfaces integrated with the HR and payroll system, enabling online filing of requests for leave, electronic confirmation and recording in the HR and payroll system

Ideal solution for clients operating in a decentralized structure.

Benefits:

Cutting the length of the data collection process by up to 60%
Relieving staff and managers in the sending, compiling, and storing paper or mailed forms.
Relieving the HR department from compiling and sending data concerning absences that is required for salary calculation, and from storing absence documentation in paper forms.
Elimination of paper documentation.
Elimination of working time devoted to manual data entry.
Automatic recording of data in the system.

3. Secure, practical and mobile access to data by the client’s managers and staff

Individual interfaces giving employees constant, secure access to personnel and payroll data (Employee Interface), and managers access to their staff’s personnel data (Manager Interface).

Ideal solution for clients operating with a decentralized structure and more than 10 employees or contract workers.

Benefits:

Reducing the length of the process for verification and updating of employees’ personnel, HR and payroll data by 60%
For managers, constant access to working time, HR and holiday data for subordinates and the ability to generate reports.
For employees, the possibility of submitting requests and verifying data.
Ability to self-generate information and certificates concerning employment status and pay, and to download electronic pay slips, e-PIT11 tax statements, and IMIR social insurance data.
Relieving the HR department.

4. Optimization of HR and payroll processes

Tools enabling the exchange of data, integrated with the HR and payroll system (employee’s interface, manager’s interface, migration format, e-personnel files), provide:

Constant, secure access to data.
Electronic circulation of employee applications.
Construction and expansion of workflow solutions for HR and payroll processes connected with:
- Hiring.
- Modification or termination of employment.
- Planning and settlement of employees’ working time.

Ideal solution for clients operating with a decentralized structure and more than 10 employees or contract workers.

Benefits:

Reducing the length of the process of filling in and exchange of data between the HR department, employees, managers, and providers of HR and payroll services.
Elimination of paper documentation.
Relieving staff and managers.
Relieving the HR department.
Ability to self-generate information and certificates concerning employment status and pay, and to download electronic pay slips, e-PIT11 tax statements, and IMIR social insurance data.
Automatic entry of data into the system and rapid import of HR and payroll data.

5. Pay reports allowing integration of data according to the client’s needs

Dedicated HR, payroll and accounting reports generated on the basis of the enova365 system. This tool enables flexible configuration of accounting reports and integration with the client’s accounting systems.

Ideal solution for clients seeking dedicated solutions, e.g. integrated reports tailored to group requirements.

Benefits:

Cutting the length of the process of creating, processing and transferring payroll data to the client.
Relieving the HR department and accounting department.
Constant access for the HR department to the HR and payroll system, enabling self-generation of HR, payroll and personnel reports.

6. Delivery of practical tools for planning and settlement of working time—integrating with whatever system the client uses.

Generation of working time schedules, reports and analyses, and integration with the client’s working time settlement systems.

Ideal solution for clients operating in a decentralized structure employing various systems of working time (balanced or task-based).

Benefits:

Support for managers in planning working time in compliance with regulatory requirements, complying with time-off standards and limits under the applied working time system, as well as rapid settlement of working time of staff.
Minimizing time spent on planning, reconciling and settling employees’ working time.
Relieving the HR department.
Elimination of working time devoted to manual data entry.
Automatic entry of data into the system and rapid import of HR and payroll data.

KR Group services in practice

Organization of working time, 50% revenue-earning costs, and increased employee turnover. Check out our proposed solutions and results.

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When do you need it?

Depending on your individual expectations, our solutions work well for:

Clients hiring a large number of employees or freelancers in a short time or at multiple locations in Poland and abroad.
Clients operating in a decentralized structure, with different working time systems.
Clients seeking dedicated solutions, e.g. integrated reports tailored to group requirements.

Check out our offer if you need:

A faster, optimized hiring process.
Automation and optimization of the process for circulating online employee requests.
Secure, practical, mobile access to data for managers and staff.
Optimization of payroll processes.
Pay reports enabling integration of data in accordance with your needs.
Delivery of practical tools for planning and settlement of working time, integrating with any client system.

Cutting HR and payroll costs offers real and readily available savings. The tools we use, in-house solutions, and a flexible approach to the organization of processes enable us to have an effective impact on optimization of costs in your company. Using our tools, we can cut the duration of the data collection process by as much as 60%.

Beata Bar

Payroll Manager

Our Offer

Outsourcing of HR Processes

Outsourcing of payroll processes.

Advice on labour law and social insurance.

Audit of HR and payroll processes.

Hiring of employees

Collecting personal data necessary for hiring.
Drafting contracts.
Referring employees for medical examinations (preliminary, periodic, follow-up).
Social insurance registration of employees and contract workers and their family members.
Generating reports on expiring contracts, validity of medical exams, and occupational health and safety training.

Employee departures

Drafting documents connected with termination.
Drafting employment certificates for departing employees.
Calculation of holiday equivalent and other severance items.
Delisting from social insurance of employees, contract workers, and their family members.

Personal files and e-files

Opening and updating personnel files.
Digitalization of employees’ personnel files (e-files).
Outsourcing of the process of migration of paper personnel files to e-files and reduction of the storage period for employees’ personnel files.

Employees' working time

Recording and settlement of employees’ working time in the HR and payroll system using any working-time system.
Monitoring of employees’ holiday entitlements and limits.
Recording of employees’ absences, monitoring of limits set by legal regulations, generation of reports in format and intervals agreed with the client.

Employee services

Issuance of employment and salary certificates at the employee’s request.
Granting information and responses to inquiries on employees’ personnel matters.
Handling employee requests concerning personal data such as bank account, address, and other details.
Handling employee requests related to parental benefits.

Employee salary

Verification of monthly payroll data and calculation of payroll.
Preparation of payroll lists in intervals and formats agreed with the client (Polish/English).
Settlement of bailiff’s garnishment of wages.

Pay slips and PIT-11 tax declarations

Issuance of employees’ monthly payslips and IMIR social insurance data (e-pay slips).
Preparation and filing of PIT-11 personal income tax declarations (e-PIT).
Preparing salary certificates for employees.

Tax, social insurance, and disability fund declarations

Preparation, verification and submission of monthly settlements with the Social Insurance Institution (ZUS), the tax office, the State Fund for Rehabilitation of the Disabled (PFRON), handling of PIT-4R and PIT-8AR income tax forms.
Preparation, verification and submission of monthly settlements with the Social Insurance Institution (ZUS), the tax office, the State Fund for Rehabilitation of the Disabled (PFRON), handling of PIT-4R and PIT-8AR income tax forms.
Preparation and filing of ZUS IWA reports.

Payroll and accounting reports

Preparation of periodic accounting and payroll reports in the format agreed with the client (Polish/English).

Payment services

Administration of the payment process according to the client’s guidelines via online banking.
Monitoring of payment deadlines.
Authorization of payments.

Labour law compliance

Analysis of conditions of employment and advice on compliance with legal regulations in countries of Central & Eastern Europe.

Employer's organizational changes

Advice on the most advantageous solutions involving HR processes and the employer’s obligations in the event of organizational changes or corporate merger.

Anti-mobbing procedures

Advice on implementation of procedures and documents combating mobbing and discrimination at the workplace.

HR audit

Audit of HR and payroll processes.
Advice on optimization and streamlining of the functioning of HR processes.

Audit of HR documentation

Audit of workplace HR and payroll rules and documentation.
Advice on correctness and compliance with applicable legal regulations.

GDPR audit

Audit of documentation involving personal data.
Advice on correctness of personal data processing and compliance with legal regulations.

HR and payroll

Training for managers on the rights and duties of employees and employers under applicable legal regulations.
Report on post-audit conclusions and solutions.