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Sectors

  • CEE Region

    • Are you planning business expansion beyond Poland?

      Choose KR Group - one professional service provider in the CEE region. Our offices are in: The Czech Republic, Romania, Hungary, and Slovakia. Instead of multiplying costs by having one provider per country, collaborate with us! We will help you unleash regional synergy by reducing unnecessary costs and speeding up processes.

  • Czech Republic

    • Czech Republic

      Since 2017, our team supports entrepreneurs in the scope of accounting, payroll and HR, and tax advice. We will help you utilize the potential of the Czech market and expedite your company’s expansion.

  • Romania

    • Romania

      Since 2016, we support our clients by offering payroll-HR services, accounting, tax advice, and tax compliance. We will support your company in entering the Romanian market, and in growing your existing business.

  • Slovakia

    • Slovakia

      Through cooperation with proven suppliers of accounting services, VAT compliance, as well as tax advice, we support companies in expanding their business activity in the Central and Eastern European region.

  • Hungary

    • Hungary

      Thanks to one of the most open European economies, entrepreneurs may count on a favorable place to invest. Since 2016, we support companies in the scope of accounting, tax advice, as well as payroll and HR.

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National System of e-Invoices

Check what defines a structured electronic invoice

National System of e-Invoices

A structured invoice (herein referred to as e-invoice) is an electronic invoice issued through the KSeF system with an assigned identification number. These invoices are saved in an XML format generated in accordance with a logical structure, or a so-called XSD schema. An e-invoice is issued by sending it to the system which verifies its correctness and - after positive verification - assigns it a unique number.

The Minister of Finance informed that a preliminary audit of the National System of e-Invoices exposed that it is not possible to make the system mandatory in 2024 due to critical flaws related to the system's code, functionality and performance.
The minister did not give an exact date when KSeF will be introduced, explaining that the date will be determined after an external audit.

When is it needed?

As announced, all VAT taxpayers with their headquarters or fixed establishments (FEs) for carrying out economic activity in Poland, will be obliged to issue invoices in a structured form.

The process of implementing KSeF is multifaceted. KR Group is distinguished by an individual approach towards each Client, a holistic analysis of your business situation, and a strict focus on understanding the exact needs of your company.

Our offer:

  1. Support in implementing KSeF:
    Implementation of KSeF is a complex process requiring the introduction of various new processes within your company. The application of numerous technical elements is time consuming which is why we recommend adapting your company as of today.

    KR Group offers two models of support, each preceded by an audit:
    • Model of directly connecting your accounting system with the KSeF system.
    • Model in which KR Group is responsible for the validation of invoices and connection to the KSeF system on the Client’s infrastructure.

  2. Training for you employees
    If necessary, KR Group experts will conduct a workshop dedicated to the specific needs of your organization. We will present substantive and technical terms needed for the implementation of KSeF.
  3. Substantive support
    Our experts will support you substantively in designing the process for implementing the system within your company.

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FAQ

I sell products to a contractor abroad. Does this invoice also have to be issued in the KSeF system?

Yes, invoices for foreign contractors will also have to be issued through this system. Sending the document directly to the recipient will be the responsibility of the Polish business.

Are invoices issued outside of KSeF still considered as invoices?

No – invoices issued outside of the National System of e-Invoices will not be considered as invoices.

I run an online store; my clients are natural persons. Do I have to issue invoices for these clients through KSeF?

The Ministry of Finance initially planned to introduce such an obligation for B2C transactions, but this is currently revoked. There will be no requirement of Issuing invoices in KSeF for consumers.

What happens in the case of a system malfunction?

In the case of a malfunction on the taxpayer’s side, there is the possibility of issuing the invoice in the offline mode outside of KSeF and delivering the invoice to KSeF on the following day.

I’m an entity exempt from VAT. Am I required to use KSeF?

Currently, no. The Ministry of Finance announced that taxpayers exempt from VAT will be obliged to use the system from January 1st, 2025.

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Pursuant to the Personal Data Protection Act of 29 August 1997 (Journal of Laws Dz.U. 2016 item 922, as amended), I consent to receive commercial and marketing information from KR Group sp. z o.o. sp. k. with its registered office at ul. Skaryszewska 7, 03-802 Warsaw, and to introduction into the database and processing by KR Group sp. z o.o. sp. k. of my personal data provided in this form. I also acknowledge that my consent is voluntary and that I have the right to review, correct or remove my data.

Skrócony formularz EN
Order online advice

Pursuant to the Personal Data Protection Act of 29 August 1997 (Journal of Laws Dz.U. 2016 item 922, as amended), I consent to receive commercial and marketing information from KR Group sp. z o.o. sp. k. with its registered office at ul. Skaryszewska 7, 03-802 Warsaw, and to introduction into the database and processing by KR Group sp. z o.o. sp. k. of my personal data provided in this form. I also acknowledge that my consent is voluntary and that I have the right to review, correct or remove my data.

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