Paweł Cabaj
Head of Business Development
Running a business safely requires not only knowledge of the market, but above all up-to-date tax knowledge. Changes in VAT regulations, both on the domestic and European market, can distract entrepreneurs from what matters most – growing the company and achieving strategic goals. VAT support helps minimise tax risks, increase financial security and make business decisions in full compliance with regulations.
VAT advisory – for whom?
The VAT advisory service at KR Group covers support both for international companies starting operations in Poland, and for start-ups and growing businesses that want to organise their tax settlements and adapt them to applicable regulations. We also offer broad support to entities with a registered office or fixed place of business in Poland. Thanks to over 25 years of experience in tax advisory, we analyse companies’ operations comprehensively, identifying potential risks, planning tax processes and preparing practical recommendations supporting the conduct of business in Poland. Our strength lies not only in resolving current VAT-related issues, but also in providing businesses with stable and secure foundations for further development of their operations on the Polish and European market.
VAT advisory at KR Group
VAT advisory offered by KR Group means above all access to up-to-date tax knowledge and practical solutions essential for safely conducting business activity in Poland and in the Central and Eastern European region. Experience gained in cooperation with international companies from various industries allows us to deliver solutions always tailored to the specifics of the business activity, based on applicable local tax regulations and EU rules.
Cooperation with KR Group in the area of VAT provides, among other things, access to the easy-to-use KRG Portal – a tool enabling convenient and organised document circulation. Automated notifications remind users of upcoming deadlines. The KRG Portal contains a round-the-clock electronic archive (24/7), providing constant access to all submitted documents together with official acknowledgements of receipt from tax authorities. The Portal also features an e-Dispatch module, which enables fully automated submission of ready-made XML files for JPK_VAT and VAT-UE. After the digital submission of files to the KRG Portal and their validation, the system automatically carries out the dispatch process without any user intervention. Created to support cooperation in the area of compliance with EU VAT regulations, in particular for e-commerce entrepreneurs operating in both the B2C and B2B model.
In addition to modern tools, cooperation with KR Group also means the support of experts overseeing all services and providing ongoing advisory, allowing you to focus on business development while maintaining full compliance with VAT regulations. Our experts support entrepreneurs in interpreting VAT regulations, analysing tax settlements, correcting previous periods and identifying risks related to the tax on goods and services, both in domestic and international transactions. Combining VAT support with professional accounting outsourcing, legal advisory and HR and payroll support, entrepreneurs have the assurance that all risks related to conducting business activity are minimised.
VAT advisory – KR Group offer
VAT registration
Support in the VAT registration process, which applies to natural persons, legal persons and organisational units without legal personality, independently conducting business activity as manufacturers, traders, service providers, including entities acquiring natural resources, and farmers. The service may be preceded by an analysis of the planned business model in terms of the arising obligation to register for VAT.
See more: VAT registration.
Tax representation
Appointment of a tax representative in the CEE region, for entities subject to such a requirement, guaranteeing the fulfilment of proper obligations before the Tax Office in the area of filing VAT declarations and meeting other tax obligations. The service is combined with the comprehensive Monthly VAT Compliance service.
See more: Tax representation.
Monthly VAT Compliance
Comprehensive support in the correct settlement of VAT in the Central and Eastern European region: focus on the correctness of current tax settlements, including verification of the synthetic (IT-technical) correctness of the file, as well as explanations of outstanding obligations and reporting in the area of the tax on goods and services.
See more: Monthly VAT Compliance.
Tax advisory in the area of VAT
VAT tax support for Polish and foreign businesses with a registered office in the European Union, as well as companies from outside the Community, including: company analysis, assistance in the correct settlement of VAT in the CEE region, support in the taxation of cross-border transactions, VAT due diligence.
See more: Tax advisory in the area of VAT.
VAT refund
Assistance in obtaining a refund of overpaid VAT, including: transaction analysis, identification of possibilities for claiming a refund of overpaid tax on goods and services incurred by foreign entities in Poland as well as Polish entities that have borne the VAT burden abroad. VAT refund for companies with a registered office in the European Union (8th Directive), as well as from outside the EU (13th Directive).
See more: VAT refund.
VAT corrections
A comprehensive approach to analysing the correctness of declarations for previous periods, as well as preparation and submission of VAT corrections within the appropriate deadline. Corrections include supplementing the registers with missing documents and transactions in both output and input tax.
Individual VAT Rulings
Assistance in the process of obtaining an Individual Ruling, including: analysis of the company’s situation, preparation and submission of a request for a written individual interpretation of VAT regulations, and assistance in challenging an unfavourable tax ruling.
See more: Individual VAT Rulings.
VAT settlements – electronic services and online sales
Comprehensive VAT support for sellers of goods and services at a distance, including: advisory on mail-order sales, support in activities related to mail-order sales, analysis of correctness and corrections of previous periods.
See more: VAT settlements – electronic services and online sales.
e-Consultation in the area of VAT
An e-Consultation with a KR Group expert allowing for quick and effective resolution of doubts regarding VAT and the current tax obligations of entrepreneurs. As part of the service, practical guidance can be obtained on the scope of taxation, VAT rates, exemptions and deadlines.
See more: e-Consultation in the area of VAT.
FAQ
VAT advisory – what does it involve?
Tax advisory services in the area of VAT are the ideal solution for entities that are required to settle the tax on goods and services in Poland, the Czech Republic, Romania, Hungary and Slovakia. KR Group experts identify and minimise tax risks for clients from all over the world in their day-to-day work.
Choosing professional tax advisory ensures appropriate tax cost planning, and also allows for proper protection against the tax authorities and potential tax disputes. The solutions we propose are tailored to the needs and specifics of the client’s industry.
In what languages does KR Group provide the VAT advisory service?
At KR Group we use Polish and English, which allows us to cooperate with clients from all over the world
When is it worth opting for VAT advisory?
The VAT tax advisory service is aimed at all business entities that value ongoing support for their business from experienced specialists.
Who is VAT advisory for?
Tax security of business activity is the foundation for providing a base for conducting effective operational activity of an enterprise. That is why VAT advisory provided by KR Group is recommended for every entity planning VAT registration or having a fixed place of business. The commencement of the sale of goods, provision of new services, initiation of a supply chain or, generally speaking, any changes in tax law are situations where VAT advisory can have a real, positive impact on your company’s operations.
Why entrust VAT advisory to KR Group?
KR Group is distinguished by an individual approach, a multi-faceted view of the business situation and a focus on understanding your needs and expectations. Our experts make every effort to ensure that the proposed solutions make it easier to focus exclusively on developing your business, leaving VAT procedures in the hands of our specialists. It also means modern tools offering process automation and efficient document exchange between parties.
For which companies is the VAT advisory service intended?
VAT advisory is the answer to the needs of every company, regardless of the industry in which it operates and its country of origin. If a company conducts VAT-taxable activity, uses cross-border transport or is preparing to enter the Polish market, it can use the VAT advisory service to ensure tax compliance and security for its operations.
Is VAT advisory aimed at international companies?
Yes, for over 25 years KR Group has been supporting international companies in commencing operational activity in Poland and offering ongoing advisory related to business challenges in the area of VAT.
How much does VAT advisory cost?
Every offer we prepare for our clients is the result of an individual approach and an in-depth analysis of the company’s activity at the stage of initial familiarisation with the matter. We offer both ongoing monthly service and support in ad-hoc projects (e.g. VAT refunds, corrections, requests for rulings). We invite you to contact us to determine how we can best support you in resolving your matter
VAT advisory – what sets us apart?
We are distinguished by an individual approach, a multi-faceted view of the business situation and a focus on understanding your needs and expectations. Our experts make every effort to ensure that the proposed solutions make it easier to focus exclusively on developing your business, leaving VAT procedures in the hands of our experts. This also means technological solutions responding to the needs arising from constantly changing national and EU regulations.
Is it worth combining VAT support with accounting outsourcing and HR and payroll?
Yes, comprehensive VAT support combined with accounting and HR and payroll services allows for full control of financial and tax processes in the company. This approach minimises the risk of errors in settlements, improves the flow of information between departments and ensures compliance with tax regulations and labour law
What tools does KR Group offer in the area of VAT advisory?
KR Group provides clients with a modern Portal KRG, which provides quick access to tax data, reports and analyses related to VAT settlements. Automated notifications are sent to taxpayers reminding users of upcoming deadlines. The KRG Portal contains a round-the-clock electronic archive (24/7), providing constant access to all submitted documents together with official acknowledgements of receipt from tax authorities. Thanks to this tool, entrepreneurs can monitor their tax obligations, verify documents and make decisions based on up-to-date tax information.
See more: Portal KRG.
For what period can VAT corrections be submitted?
VAT corrections can be submitted retroactively for the period in which errors in tax settlements occurred, provided that the deadline for reporting them has not expired in accordance with the provisions of the VAT Act. A VAT correction can be submitted within 5 years from the end of the year in which the right to deduct VAT arose or the tax liability occurred.
Does KR Group support entities with a registered office in Poland in the preparation of VAT corrections?
Yes, KR Group supports entities with a registered office in Poland in the preparation and correct settlement of VAT corrections. Our experts verify the correctness of declarations for previous periods, and also prepare and submit corrections within the appropriate deadline.
