enova365 ERP Implementation

enova365 ERP Implementation – for whom?

enova365 ERP Implementation at KR Group

enova365 ERP Implementation - KR Group offer

• Pre-implementation audit

  • Verification of the posting methodology and document workflow (contractors, sales, purchases, banking, warehouse, payroll).
  • Analysis of the required integrations and scope of data migration.
  • Preparation of a standard chart of accounts, analytical structure, and standardised approach to SAF-T (JPK), tax declarations, and reporting.
  • Analysis of roles and access permissions structure.
  • Development of a standard reporting framework and management dashboards.
  • Preparation of recommended integrations (KSeF, e-Declarations, sales systems) together with an implementation roadmap.

• enova365 implementation

  • Configuration of the chart of accounts and accounting schemes, including linking schemes with the chart of accounts, VAT registers, and document types.
  • Configuration of VAT registers and tax parameters: VAT rates, transaction types, and registers for different document categories (sales, purchases, imports, intra-Community acquisitions, etc.).
  • Configuration of SAF-T (JPK): JPK_V7, JPK_KR_PD, JPK_ST, including mapping of accounts and VAT registers to SAF-T structures.
  • Configuration of e-Declarations and data mapping for VAT, PIT, and CIT returns (within the scope available in enova365).
  • Configuration of the National e-Invoicing System (KSeF).
  • Bank integrations and automation of settlements, including: configuration of bank accounts within the system, automatic import of bank statements, automatic transmission of payment batches to the bank, and mapping of transactions to appropriate document types.
  • Assignment of roles and permissions.
  • Delivery of user training sessions.

• Post-implementation support

  • Assistance with the closing of the first accounting period (month/quarter), including: verification of accounting schemes against real-life documents, validation of SAF-T files and tax declarations.
  • Ongoing support from KR Group experts.

FAQ

• What does the enova365 implementation service involve?

  The service involves the complete deployment of the enova365 Accounting module (Finance and Accounting) with a preconfigured setup, including: a chart of accounts, accounting schemes, system integrations, user roles and permissions, as well as a full reporting package configuration.

  Once implemented, the company is able to independently manage its accounting processes within enova365 without requiring an internal IT department or external system support.

  During implementation, we do not initially ask the client to define detailed requirements; instead, we propose a ready-made accounting workflow and a comprehensive set of accounting and tax processes.

  The client evaluates whether the proposed model delivers value. If specific changes are required, KR Group implements them while ensuring full integration with the remaining processes.

• What is the purpose of the pre-implementation audit?

  At KR Group, we understand that time is critical. For this reason, we present a standardised, optimised accounting model in enova365 developed by our team. The client’s role is limited to identifying areas that require adaptation to the specifics of their business operations.

  During the audit, we present the target accounting process prepared by our experts, discuss elements that may require deviation from the standard model, and outline our recommended document workflow.

• Who is the enova365 implementation service for?

  enova365 is a solution for companies experiencing rapid growth, where accounting and tax processes do not scale in line with business expansion. An increasing number of transactions, lack of consistent data, and manual operations lead to reporting delays, accounting errors, and difficulties in meeting compliance requirements.

  In such conditions, there is a clear need to streamline processes, centralise data, and implement a tool that enables automation and enhances financial transparency across the organisation.

• Does enova365 support automation of accounting and tax processes, including SAF-T (JPK) and integration with KSeF?

  Yes, the implementation of the enova365 system significantly enhances the automation of accounting and tax processes, including the preparation of the JPK_KR_PD SAF-T file, VAT returns, and the handling of the National e-Invoicing System (KSeF).

  The system enables automated processing of sales, purchase, and warehouse documents, eliminating manual data entry. Thanks to integration with VAT records and built-in control mechanisms, organisations can prepare financial reports more efficiently and with greater accuracy.

• What benefits does enova365 integration with banking systems and VAT records provide within KR Group?

  Integration of enova365 with banking systems and VAT records enables real-time monitoring of financial flows and automatic posting of banking transactions. This improves payment control, accelerates settlement processes, and minimises tax risk arising from incorrect VAT accounting. Additionally, synchronisation with VAT records ensures consistency of financial documentation, enabling rapid generation of reports, tax returns, and SAF-T files, as well as efficient preparation for potential tax audits.

• What distinguishes the enova365 system?

  The enova365 system rapidly adapts its functionality to legislative changes, both in accounting and tax regulations (e.g. KSeF, new SAF-T CIT structures) as well as in HR and payroll regulations (minimum wage updates, changes to employment tenure rules).  Continuous system updates ensure that all modules remain compliant with evolving legal and regulatory requirements.