Paweł Cabaj
Head of Business Development
Entrepreneurs who run their own business encounter legal activities every day – which is precisely why having confidence when making important business decisions is essential. As part of its support, KR Group not only provides the necessary information about changes in the law, but also actively participates in corporate transformations and changes. We support the preparation of contracts, articles of association, resolutions and minutes, and we assist with making changes to the articles of association, address, management board composition or the company’s shareholders and stockholders. We comprehensively handle shareholders’ meetings and management board meetings, represent clients before offices, conduct correspondence, including via e-delivery, and support the obtaining of electronic signatures and making submissions to the Central Register of Beneficial Owners.
Corporate secretariat – for whom?
The corporate secretariat offer is aimed at everyone: micro, small, medium and large companies that more frequently need the expert support of a specialist. The current reality means that running a business is becoming increasingly demanding, and legal matters – more complex. Professional support in this area allows entrepreneurs to focus on business development, while at the same time ensuring full compliance with regulations and the operational security of the company. Thanks to corporate secretariat services, companies can not only effectively manage their ownership structure and corporate documentation, but also minimise legal risk, respond efficiently to changes in the law and make informed business decisions, which is crucial for stable development and market competitiveness.
Corporate secretariat at KR Group
Clients choosing to cooperate comprehensively with KR Group gain confidence that they will be served efficiently, competently and comprehensively in one place. The main advantage of our corporate support is comprehensive business support that combines services in the area of accounting, tax advisory, HR and payroll and corporate secretariat services. In practice, this means that our team consists of experienced specialists who understand everyday business challenges across all dimensions of its operations.
Corporate secretariat – KR Group offer
- Drafting of resolutions of company bodies such as the management board, supervisory board and shareholders’ meeting, and preparing minutes of their meetings and assemblies.
- Preparation and submission of applications for changes in the National Court Register (KRS) together with complete documentation and notifications to the relevant offices.
- Providing the necessary and comprehensive information on the obligations incumbent on companies and their bodies (in particular on the members of the management board) arising from applicable legal regulations.
- Comprehensive handling of e-delivery, preparation of responses and official correspondence.
- Organisation and handling of shareholders’ meetings and management board meetings, including: ensuring the correct convening, conduct and minuting of meetings.
- Registration and updating of beneficial owner data in the CRBR.
- Support in the appointment and dismissal of members of the management board, supervisory board and commercial proxies.
- Support in the process of implementing corporate changes in the company, such as changes to management board members or changes to the company’s articles of association.
- Assistance in fulfilling the formal obligations related to the process of closing the company’s financial year, including, among others, approval of financial statements by the shareholders’ meeting, submission of financial statements to the tax office and submission of financial statements to the registration court.
- Obtaining certificates and certifications issued by public authorities, offices and courts, e.g. certificates of no tax arrears, certificates confirming that the entity is not entered in the Register of Insolvent Debtors.
- Development, in cooperation with tax advisors, of the most effective financial structures.
FAQ
What is the corporate secretariat service?
The corporate secretariat is comprehensive support in the area of maintaining company documentation, monitoring reporting deadlines and supervising obligations arising from commercial and corporate law. Professional handling encompasses the coordination of decision-making processes in companies, the preparation of resolutions, minutes and notifications to the KRS, and ensuring full compliance with legal regulations.
What company obligations does the corporate secretariat service cover?
The corporate secretariat service encompasses comprehensive maintenance of company documentation, including shareholder registers, management board meeting minutes, resolutions, KRS notifications and monitoring of reporting deadlines and legal obligations. Professional support ensures full compliance with company law, minimising the risk of formal errors and financial penalties.
Can the corporate secretariat support decision-making processes in a company?
Yes, the corporate secretariat supports companies in coordinating decision-making processes, organising management board meetings, preparing resolutions and minutes and KRS notifications. As a result, companies can make corporate decisions on time in accordance with legal regulations and maintain full transparency of management board activities.
When should the use of a corporate secretariat be considered?
Companies should use a corporate secretariat when they wish to ensure transparent management of company documentation and structures, as well as in situations requiring the timely submission of reports, notification of changes to the management board, shareholder composition or share capital. The service is particularly useful for companies that wish to minimise legal and tax risk and maintain compliance with applicable corporate regulations.
Does the corporate secretariat service include notifying changes to the KRS?
Yes, a professional corporate secretariat includes reporting all significant changes to the National Court Register, including those relating to the management board, shareholders, company form or share capital. The timely and correct reporting of changes in the National Court Register is crucial for compliance with legal regulations, and ensures the transparency of the company’s ownership and operational structures.
How to register beneficial owners with the CRBR?
KR Group supports in the identification and registration of beneficial owners with the Central Register of Beneficial Owners (CRBR), as well as in updating the data with every change in the company. .
Why entrust the corporate secretariat service to KR Group?
Entrusting the corporate secretariat service to KR Group guarantees professional and timely service. Our experienced experts handle this on a daily basis, and the support of accounting departments and other teams enables full control of company documentation and registers, ensuring the transparency of ownership structures and compliance with legal regulations.
