Adam Radomski
Business Development Executive
The logistics industry, operating in an international model, functions in an environment of high operational risk. Transport, warehousing and freight forwarding services carried out in different countries are subject to different accounting rules, taxation and other reporting obligations. Every error, inconsistency or uncertainty in the interpretation of VAT regulations and industry rules can lead to real financial losses.
In this dynamic environment, the support of a partner who understands the specifics of the logistics industry, knows the regulations relating to transport, warehousing and freight forwarding, and is able to translate them into the reality of the day-to-day functioning of the supply chain and logistics operations is of key importance.
Why choose KR Group in the logistics industry:
Taxes and VAT settlements in logistics
We analyse supply chains from a tax perspective, settle VAT and other taxes in transport, warehousing and freight forwarding services, minimising the risk of errors and potential tax penalties.
Accounting outsourcing and logistics settlements
We manage accounting so that it supports transport, warehousing and freight forwarding processes, cost control and ongoing monitoring of the efficiency of the entire supply chain.
Operational procedures and audit support
We create procedures and documentation for warehouses, transport and freight forwarding that correctly document shipments, consignments and logistics operations.
Process automation and technology implementations
We implement solutions in ERP, TMS and other logistics tools, analysing operational processes to facilitate monitoring of transport, shipment and warehousing costs.
Cost management and operational profitability
We assist with reporting and analysis of operational costs, enabling data-driven business decisions.
Expansion into new markets
We support the establishment of branches in the CEE region, business registration and the preparation of full documentation required for the provision of transport, warehousing and freight forwarding services, informing about the associated licensing requirements and ensuring compliance with local regulations and tax rules.
Safe handling of logistics services
We identify legal and tax obligations, customs regulations and VAT and compliance requirements, implementing processes compliant with local regulations in the CEE region, so that logistics operations are safe.
KR Group's offer for the logistics industry
Accounting outsourcing for the logistics industry
- Maintenance of full accounting for transport, warehousing and freight forwarding companies, covering revenues, operating costs, corrections and credit notes.
- Integration of data from TMS, ERP and warehouse systems, recording of shipments, transport and inventory.
- Maintenance of warehouse and transport records, including: issues, receipts, settlements with carriers and suppliers.
- Recording fixed and variable costs, including: fuel, warehouses, vehicle leasing, customs duties and transport insurance.
- Conducting accounting period closings.
- Preparation of reports: transport costs, shipment margins, inventory turnover.
See more: Accounting outsourcing.
Tax advisory, tax reporting for the logistics industry
- Preparation and submission of VAT, CIT, PIT and local tax declarations for transport, warehousing and freight forwarding services.
- Verification of the correctness of tax settlements, advisory on rates and service classification.
- Handling transactions: import, export, ICA/ICS (intra-Community acquisitions/supplies) and customs clearance.
- VAT advisory for transport, warehouses and freight forwarding, including VAT refunds on fuel and logistics services.
- Preparation of transfer pricing documentation.
- Preparation of tax procedures.
- Preparation for tax audits and transport audits, including documentation and operational procedures.
See more: Tax advisory and Tax compliance.
HR and payroll, HR outsourcing for the logistics industry
- Full payroll service for drivers, warehouse workers and freight forwarding staff: calculations, payroll lists, ZUS, PFRON, PIT settlements.
- Employee HR service: maintaining personnel files, working time records, schedule management.
- Settlement of employee holidays, overtime, training and terminations.
See more: HR and payroll outsourcing.
Legal advisory for logistics companies
- Preparation and verification of transport contracts, freight forwarding agreements, B2B contracts, managerial contracts and work regulations.
- Support in labour disputes, including dealings with the State Labour Inspectorate (PIP), preparation of disciplinary procedures and legal letters.
- Preparation of GDPR audits in warehouses, offices and systems, preparation of privacy policies, data processing agreements.
See more: Legal advisory.
Expansion into new markets, business development
- Efficient company formation or support when opening new branches and warehouses in the CEE region, depending on the preferred business model, including: tax registrations, documentation and preparation of operational infrastructure.
- Assistance with restructuring: warehouse closures, fleet and branch reorganisation.
See more: Expansion into new markets.
FAQ
What does tax advisory and accounting for the logistics industry look like?
Tax advisory for the logistics industry is an area requiring specialist knowledge and continuous monitoring of regulatory changes. Transport and freight forwarding companies face unique tax challenges – from complex VAT settlements to transfer pricing and withholding tax. KR Group provides comprehensive accounting and tax support, precisely tailored to the specifics of the logistics sector. We invite you to get in touch – our experts will help you effectively fulfil all fiscal obligations.
Accounting for the logistics industry is distinguished above all by the need to account for the international character of operations. VAT settlements in cross-border transactions, withholding tax on services purchased abroad or transfer pricing documentation in capital groups – these are issues that the logistics sector faces on a daily basis. Tax advisory for the logistics industry requires an in-depth knowledge of national and EU regulations, as well as the ability to apply them practically in the context of complex supply chains. That is why at KR Group we combine tax knowledge with an understanding of the operational processes characteristic of transport and freight forwarding.
Tax advisory and accounting for the logistics industry – for whom?
We direct our services to freight forwarding companies, carriers, warehouse operators and enterprises managing supply chains – regardless of their scale of operations. We carry out accounting for logistics both for domestic entities and international corporations operating in Poland and the CEE region. We also support companies entering the Polish market that need comprehensive support in the area of accounting and tax processes.
We offer a full range of services covering the maintenance of accounting books, financial reporting, tax settlements and ongoing tax advisory for the logistics industry. As part of our cooperation we provide, among other things, support in the area of transfer pricing, tax reviews, MDR tax scheme reporting, as well as representation during tax audits. We tailor each cooperation model individually – so that it responds to the real operational and fiscal needs of the given enterprise.
Why is it worth entrusting accounting for the logistics industry to an external partner?
Accounting outsourcing allows logistics companies to concentrate resources on operational activities, while gaining certainty of correct settlements. The most important benefits of accounting for the logistics industry at KR Group to:
- access to a team of experts familiar with the specifics of the sector,
- reduction of the risk of errors in VAT and CIT settlements,
- flexible scaling of the scope of services in line with company growth,
- ongoing monitoring of changes in tax regulations.
What distinguishes KR Group's tax advisory?
KR Group is a tax and accounting group that has been supporting entrepreneurs from various sectors of the economy for over 25 years. Professional tax advisory provided by our team always takes into account the specifics of the client’s industry – we carry out accounting for logistics based on many years of experience in serving entities with complex transaction structures and international reach. This makes it possible not only to ensure compliance with applicable regulations, but also to optimise tax processes and increase the operational efficiency of the enterprise.
