Piotr Klimowicz
Business Development Manager
In a dynamically changing business environment, effective HR and payroll management is becoming a key element of competitive advantage. At KR Group, the delivery of HR and payroll services is based above all on a partnership approach to cooperation, as well as on an in-depth understanding of the specifics of the industry and the changing requirements of the labour market. Thanks to this, our support is precisely tailored to the needs of a specific client.
HR and payroll outsourcing – for whom?
HR and payroll outsourcing-at KR Group is aimed at entrepreneurs of all sizes who are looking for professional support in the area of HR management, payroll settlements and HR. Support in this area is particularly recommended for companies that are faced with a growing number of formal obligations, such as maintaining personnel files, recording working time and absences, handling employee requests or preparing payroll lists, while at the same time wishing to focus on key business activities.
HR and payroll outsourcing at KR Group
At KR Group we support companies in the day-to-day management of HR and payroll, combining the expertise of specialists with modern technological tools. Our goal is not only the delivery of administrative processes, but above all a business partnership that allows organisations to focus on key activities and company growth. Our solutions enable the digitalisation of HR processes, improvement of communication within the organisation and easy yet secure access to employee data.
We deliver our services using the enova365 system, which serves as the central platform for managing HR processes and payroll calculation. The system can be supplemented with the Employee Dashboard and Manager Dashboard, enabling HR self-service and digital circulation of employee requests. This is particularly important for businesses whose goal is to ensure compliance with labour and tax regulations, automate HR processes, but above all to provide employees and managers with convenient access to information. The Dashboard also addresses the challenge of working time management in the era of hybrid and remote work.
HR and payroll outsourcing – KR Group offer
HR services
- Maintenance of employee documentation and personnel files.
- Preparation of employment contracts, annexes and documents related to the termination of employment – both on client templates and those of our office.
- Record working time and absences.
- Registrations and updates of employee data with ZUS (Social Insurance Institution).
- Legalisation of work or residence of foreigners.
- Calculation of PPK (Employee Capital Plans) contributions and administration of the provider portal.
- Monitor of deadlines for medical examinations and health and safety training (including their conduct).
- Handle employee requests relating to parental entitlements.
Payroll services
- Calculation of remuneration in accordance with legal regulations.
- Preparation and submission of declarations to ZUS, tax offices and PFRON (State Fund for Rehabilitation of Disabled Persons).
- Handle enforcement deductions.
- Preparation of annual tax information (PIT, IFT-S, tax card, etc.).
- Preparation of payroll reports and summaries for finance departments.
HR management
- Management of HR and payroll processes in enova365.
- Management of HR matters by employees.
- Management of the team and HR matters by managers.
Employee documentation
- Assistance in implementing the appropriate model for maintaining employee documentation, tailored to organisational needs and preferences.
- Maintenance of employee documentation in accordance with labour law regulations and personal data protection principles (GDPR).
See more: Employee documentation.
KR Hotline
- Direct contact with the KR Group team of experts.
- Explanations regarding payroll lists.
- Assistance in interpreting employee documentation.
- Consultations on current HR issues.
HR Consulting
- Advisory support in the area of HR, helping organisations to design effective and compliant personnel management processes.
- Conducting HR and payroll audits and HR compliance audits, analysis of HR and payroll processes, verification of the correctness of settlements and identification of regulatory risks.
- Preparation or update of regulations, HR procedures and templates for employee documents in cooperation with the KR Group legal office or based on the client’s documents.
- Support in the settlement of creative work (50% tax-deductible costs / KUP 50%), including: development of procedures, audits and preparation of documentation for organisations employing workers benefiting from the 50% tax relief on revenue acquisition costs.
- Audit, implementation and ongoing support in the application of pay transparency regulations.
FAQ
Why is it worth implementing modern HR and payroll solutions?
Modern tools for HR and payroll processes can significantly reduce the time spent on employee onboarding and improve the management of HR documentation. Automation of the online circulation of employee requests increases process transparency and reduces administrative errors. The system also provides secure and mobile access to HR and payroll data for managers and employees, facilitating day-to-day business decision-making as well as efficient and effective team management. In addition, entrepreneurs gain the ability to create payroll reports tailored to their own needs, as well as to use tools for planning and recording working time, which can be integrated with existing systems used in the organisation.
How can HR and payroll processes be improved in a company?
Improvement of HR and payroll processes in a company can be achieved by implementing tools that automate employee onboarding, online circulation of employee requests and working time settlement. Modern solutions also enable secure and mobile access to data for managers and employees, integration with systems used in the organisation and generation of payroll reports tailored to the company’s needs. Automation of HR and payroll processes allows for shorter administrative processing times, increased data transparency and improved efficiency of personnel management. It is also a convenient solution allowing all employment documentation to be stored in one place.
HR and payroll outsourcing – when is it worth entrusting services to KR Group?
Depending on individual expectations, our solutions will work well for:
- Clients employing a large number of employees/contractors over a short period or in branches in various locations in Poland and abroad.
- Clients operating with a dispersed structure, across various working time systems.
HR and payroll outsourcing – what client service standards apply at KR Group?
In our daily work we are guided by the highest quality standards, defined in the Payroll and HR Service Level Agreement, which allows us to provide HR and payroll services at the level of international corporations. We combine practical knowledge and experience in serving companies operating in various sectors with an in-depth knowledge of labour law in Poland and the Central and Eastern European (CEE) region. Our HR outsourcing and HR and payroll outsourcing are not only compliant with labour law regulations, but also effective, safe and tailored to the needs of businesses of all sizes.
Do employees have access to their HR data?
Yes. Within the Employee Dashboard, which provides secure and convenient online access to HR and payroll data, employees can at any time check their employee data, employment history, information on holidays and absences, payslips or tax declarations, without the need to contact the HR department. The system also enables submission of holiday requests, updating of personal data and access to HR documents in electronic form.
Can managers approve holidays online within the Manager Dashboard?
Yes. The Manager Dashboard enables managers to approve online holiday requests, overtime and other employee absences, directly in the system. Managers also have access to other information, e.g.: on holiday limits, planned absences and the status of medical examinations and health and safety training.
What does communication with the KR Group HR and payroll team look like?
KR Group clients have direct contact with a dedicated team of experts. Communication takes place through agreed contact channels, and additionally the KR Hotline service is available, enabling immediate consultations and support in current HR and payroll processes.
Is it possible to extend the cooperation to include HR advisory?
Yes. KR Group also offers comprehensive HR advisory, including HR audits, creation and updating of employee documentation and design of effective HR processes.
Does KR Group serve international companies?
Yes, we have extensive experience in serving international businesses, including posted workers and foreigners employed in Poland. As part of our cooperation we support our clients in the full legalisation of work and residence of foreign workers, tax settlements and the fulfilment of all HR and payroll obligations in accordance with applicable labour law regulations in Poland.
To what extent does KR Group support companies in settlements for creative work and the 50% KUP relief?
KR Group has experience in serving companies employing workers engaged in creative activities.
We support entrepreneurs in:
- the correct application of the 50% tax relief on revenue acquisition costs (KUP),
- preparation of documentation confirming the creative nature of the work,
- development of principles for recording creative work,
- conducting audits of the application of the 50% KUP relief,
- preparation of procedures and documentation for tax audit purposes.
Thanks to this, clients can benefit from tax preferences in a safe and compliant manner.
Is it possible to take over HR services during the year?
Yes, HR and payroll services can be implemented at any point during the year, without interrupting current processes in the company. KR Group ensures the safe transfer of employee data, continuity of payroll settlements and compliance with labour and tax regulations, thus preventing delays in settlements.
What does the commencement of cooperation with KR Group look like?
Cooperation begins with a thorough analysis of the company’s needs and the conduct of an HR and payroll risk scan. Thanks to this, our experts identify the key areas requiring support. A personalised implementation plan is then prepared, covering the safe migration of employee data, system configuration and the establishment of cooperation procedures.
What is an HR and payroll risk scan?
An HR and payroll risk scan is an analysis of a company’s HR and payroll processes, aimed at identifying potential risks. Thanks to such an audit, entrepreneurs can detect errors early in payroll settlements, employee documentation or ZUS contributions. The service supports companies in appropriately preparing HR and payroll processes and improving compliance with labour law regulations.
Is the enova365 system secure for HR and payroll data?
Yes, enova365 is a modern system for managing HR-and payroll processes, which meets the highest data security standards. The platform enables precise management of user access levels, and all data stored in the system is secured in accordance with GDPR regulations and continuously adapted to applicable labour law regulations.
See more: enova365 ERP Implementation.
Can the enova365 system be customised to the individual needs of a company?
Yes, the system offers extensive configuration options that allow it to be tailored to the specifics and needs of each organisation. Functionalities can be modified in the areas of employee request circulation, HR and payroll reporting, working time planning and integration with other business systems used in the company.
See more: enova365 ERP Implementation.
Does enova365 integrate with other systems in a company?
Yes, enova365 allows full integration with financial and accounting systems, ERP and other HR tools. The platform also enables data export in various formats.
Does HR outsourcing mean losing control over HR processes?
No, within HR and payroll outsourcing, KR Group clients retain full control and transparency of all HR processes. Thanks to access to the enova365 system, the Employee Dashboard and the Manager Dashboard, businesses can monitor employee data, request circulation, remuneration and team working time in real time. KR Group is also characterised by a partnership approach when cooperating with internal HR teams.
Does KR Group support clients in the event of a ZUS or Tax Office audit?
Yes, we provide substantive support during ZUS audits and Tax Office audits, helping clients prepare the required HR, payroll and tax documentation [link to tax advisory]. Thanks to the experience of our experts in the area of HR, payroll and taxes, we help companies smoothly navigate the audit process and ensure the correctness of documentation and settlements.
How long does the system implementation and commencement of HR and payroll services take?
The implementation time for HR and payroll outsourcing depends on the size of the organisation, the number of employees and the scope of HR and payroll services. In most cases the process takes from several weeks to approximately two months. During this time, the migration of HR and payroll data, system configuration and establishment of cooperation procedures are carried out.
HR and payroll - service list
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