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Payroll and HR Services

Reduce costs of HR and Payroll processes by up to 30%

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30% reduction of costs

Reducing costs of HR and payroll support means real and immediate savings. The tools we use, our unique solutions and flexible approach to organizing processes allow us to optimize costs in your company.

Access to state-of-the-art technologies and systems
Our tools enable integration with all solutions used on the client’s side while allowing flexible configuration of access and generation of reports tailored to the client’s individual needs.

Our portfolio includes the following solutions:

ENOVA365

Manager and employee interfaces

International HR and payroll platforms

Tools for planning and settling working time

Cooperation founded on partnership
In delivering HR and payroll services we are guided first and foremost by the specifics of the industry and the evolving demands of the labour market. We respect the client’s individual needs, applying maximum flexibility in seeking the best solutions.

Highest standards of customer service
In our everyday work we are guided by the standards set in the Payroll and HR Service Level Agreement. We combine practical knowledge with experience serving international corporations and knowledge of the labour regulations in Central & Eastern Europe.

Our skill at expanding and scaling up HR and payroll solutions to suit the client’s changing needs—example of retail chains.

Kacper Kosowicz

Business Development & Marketing Director CEE

T: (+48) 22 262 81 88
@: k.kosowicz@krgroup.pl

T: (+48) 22 262 81 00
@: office@krgroup.pl

Offer

We offer services in the following areas:

  • outsourcing of HR processes
  • outsourcing of payroll processes
  • advice on labour law and social insurance
  • audit of HR and payroll processes

What will you gain with KR Group?

Time savings and optimization of employee hiring processes

Automation and optimization of process for circulation of online employee requests

Secure, practical and mobile access to data by the client’s managers and staff

Optimization of HR and payroll processes

Pay reports allowing integration of data according to the client’s needs

Delivery of practical tools for planning and settlement of working time—integrating with whatever system the client uses

Implementation of comprehensive HR and payroll service, and building solutions tailored to meet the needs of the retail sector as the business grows and evolves.

Main assumptions:

  • Factoring in the client’s long-term needs (from startup through dozens of stores)
  • Delivering a practical and flexible tool for planning and settlement of working time of employees and contract workers
  • Facilitating managers’ access to HR and payroll data
  • Efficient exchange of data and electronic circulation of employee applications
  • Ensuring access to data and control of HR and payroll processes by the client’s HR coordinator
  • Automatic collection of data from organizationally and geographically decentralized offices
  • Automatic generation by the client of reports with HR and payroll data

Proposed solutions:

Manager’s Interface – tool enables access to employee’s HR data (including data on terms of employment, job history, training, entitlement to employee benefits, occupational health and safety, medical exams, holiday limits, and electronic approval of holiday requests).

Employee’s Interface – tool allows employees to access their own personal, HR and payroll data and submit electronic requests to modify data such as address and bank account details, request holiday electronically, access to record of absences, monitoring of holiday limits, access to payroll data, e.g. pay slips, social insurance contributions, and personal income tax information.

Access to HR and payroll system by HR coordinator – solution provides a cross-section of employees’ HR and payroll data at any time and facilitates self-generation of reports in a format allowing further processing and integration with other systems.

Expanded work schedules enable flexible planning of work in teams, tailored to the conditions and capacities of the labour market.

Expanded working time reports  reflect the client’s requirements for settlement of working time in compliance with the adopted HR policy.

Results of measures taken:

  • Savings of time and work input connected with procedures for planning and settlement of working time—in compliance with the Labour Code but allowing store managers to flexibly plan and account for the working time of the entire team
  • Facilitating store managers’ planning of essential resources for every hour when the store is in operation and allowing store managers to monitor working time
  • Ensuring constant access to current, complete HR and payroll data by the client’s authorized personnel

An IT client had an inefficient and time-consuming process of calculating the pay of staff for time spent on creative work, in order to claim the benefit of the tax scheme allowing deduction of 50% of a portion of the employee’s salary as revenue-earning costs.

Proposed solutions:

Manager’s Interface – tool enables access to employee’s HR data (including data on terms of employment, job history, training, entitlement to employee benefits, occupational health and safety, medical exams, holiday limits, and electronic approval of holiday requests)

Results of measures taken:

  • Facilitating the client’s record-keeping, oversight of accounting for working time and actual costs of fees payable to employees for copyrightable works
  • Optimization of the process of reporting payroll and accounting data in a manner enabling integration with group reports adopted centrally for all of the client’s international branches

Inefficient and time-consuming processing of worker hiring, from the completion of recruitment (hiring decision) until the start of work in an organization with a decentralized structure and high fluctuation of staff. A pressing need for maximum reduction of time spent on hiring procedures and increased efficiency of processes connected with hiring a large number of employees simultaneously in many locations around Poland.

Proposed solutions:

Unique tool from KR Group:

Questionnaires ensuring completeness of data required for drawing up contract, enclosures required by labour law, proper calculation of salary (reflecting social insurance benefits, tax relief, deductible revenue-earning costs), and social insurance registration of family members.

Automatic importation of data into the HR and payroll system.

Electronic HR questionnaires for employees, along with enclosures.

Automatic generation of contracts and enclosures.

Results of measures taken:

  • Cutting to a minimum the time and work input devoted to hiring procedures
  • Eliminating manual labour of entering data in the HR and payroll system
  • Eliminating hard copies of enclosures
  • Ability to gather complete set of HR and payroll data needed for drafting contracts and other hiring documents, and then generate documents ready for the employee’s signature—for any number of people, at any location in Poland or abroad, simultaneously
WORKING TIME

Implementation of comprehensive HR and payroll service, and building solutions tailored to meet the needs of the retail sector as the business grows and evolves.

Main assumptions:

  • Factoring in the client’s long-term needs (from startup through dozens of stores)
  • Delivering a practical and flexible tool for planning and settlement of working time of employees and contract workers
  • Facilitating managers’ access to HR and payroll data
  • Efficient exchange of data and electronic circulation of employee applications
  • Ensuring access to data and control of HR and payroll processes by the client’s HR coordinator
  • Automatic collection of data from organizationally and geographically decentralized offices
  • Automatic generation by the client of reports with HR and payroll data

Proposed solutions:

Manager’s Interface – tool enables access to employee’s HR data (including data on terms of employment, job history, training, entitlement to employee benefits, occupational health and safety, medical exams, holiday limits, and electronic approval of holiday requests).

Employee’s Interface – tool allows employees to access their own personal, HR and payroll data and submit electronic requests to modify data such as address and bank account details, request holiday electronically, access to record of absences, monitoring of holiday limits, access to payroll data, e.g. pay slips, social insurance contributions, and personal income tax information.

Access to HR and payroll system by HR coordinator – solution provides a cross-section of employees’ HR and payroll data at any time and facilitates self-generation of reports in a format allowing further processing and integration with other systems.

Expanded work schedules enable flexible planning of work in teams, tailored to the conditions and capacities of the labour market.

Expanded working time reports  reflect the client’s requirements for settlement of working time in compliance with the adopted HR policy.

Results of measures taken:

  • Savings of time and work input connected with procedures for planning and settlement of working time—in compliance with the Labour Code but allowing store managers to flexibly plan and account for the working time of the entire team
  • Facilitating store managers’ planning of essential resources for every hour when the store is in operation and allowing store managers to monitor working time
  • Ensuring constant access to current, complete HR and payroll data by the client’s authorized personnel
50% REVENUE-EARNING COSTS FOR EMPLOYEES

An IT client had an inefficient and time-consuming process of calculating the pay of staff for time spent on creative work, in order to claim the benefit of the tax scheme allowing deduction of 50% of a portion of the employee’s salary as revenue-earning costs.

Proposed solutions:

Manager’s Interface – tool enables access to employee’s HR data (including data on terms of employment, job history, training, entitlement to employee benefits, occupational health and safety, medical exams, holiday limits, and electronic approval of holiday requests)

Results of measures taken:

  • Facilitating the client’s record-keeping, oversight of accounting for working time and actual costs of fees payable to employees for copyrightable works
  • Optimization of the process of reporting payroll and accounting data in a manner enabling integration with group reports adopted centrally for all of the client’s international branches
HIGH EMPLOYEE TURNOVER

Inefficient and time-consuming processing of worker hiring, from the completion of recruitment (hiring decision) until the start of work in an organization with a decentralized structure and high fluctuation of staff. A pressing need for maximum reduction of time spent on hiring procedures and increased efficiency of processes connected with hiring a large number of employees simultaneously in many locations around Poland.

Proposed solutions:

Unique tool from KR Group:

Questionnaires ensuring completeness of data required for drawing up contract, enclosures required by labour law, proper calculation of salary (reflecting social insurance benefits, tax relief, deductible revenue-earning costs), and social insurance registration of family members.

Automatic importation of data into the HR and payroll system.

Electronic HR questionnaires for employees, along with enclosures.

Automatic generation of contracts and enclosures.

Results of measures taken:

  • Cutting to a minimum the time and work input devoted to hiring procedures
  • Eliminating manual labour of entering data in the HR and payroll system
  • Eliminating hard copies of enclosures
  • Ability to gather complete set of HR and payroll data needed for drafting contracts and other hiring documents, and then generate documents ready for the employee’s signature—for any number of people, at any location in Poland or abroad, simultaneously

Cutting the length of the data collection process by up to 60%

We assist employers in optimizing time-consuming HR and payroll processes with our services in the following areas:

OUTSOURCING OF HR PROCESSES

  • Collecting personal data necessary for hiring
  • Drafting contracts
  • Referring employees for medical examinations (preliminary, periodic, follow-up)
  • Social insurance registration of employees and contract workers and their family members
  • Generating reports on expiring contracts, validity of medical exams, and occupational health and safety training
  • Drafting documents connected with termination
  • Drafting employment certificates for departing employees
  • Calculation of holiday equivalent and other severance items
  • Delisting from social insurance of employees, contract workers, and their family members
  • Opening and updating personnel files
  • Digitalization of employees’ personnel files (e-files)
  • Outsourcing of the process of migration of paper personnel files to e-files and reduction of the storage period for employees’ personnel files
  • Recording and settlement of employees’ working time in the HR and payroll system using any working-time system
  • Monitoring of employees’ holiday entitlements and limits
  • Recording of employees’ absences, monitoring of limits set by legal regulations, generation of reports in format and intervals agreed with the client
  • Issuance of employment and salary certificates at the employee’s request
  • Granting information and responses to inquiries on employees’ personnel matters
  • Handling employee requests concerning personal data such as bank account, address, and other details
  • Handling employee requests related to parental benefits

ADVICE ON LABOUR LAW AND SOCIAL INSURANCE

  • Analysis of conditions of employment and advice on compliance with legal regulations in countries of Central & Eastern Europe
  • Advice on the most advantageous solutions involving HR processes and the employer’s obligations in the event of organizational changes or corporate merger
  • Advice on implementation of procedures and documents combating mobbing and discrimination at the workplace

OUTSOURCING OF PAYROLL PROCESSES

  • Verification of monthly payroll data and calculation of payroll
  • Preparation of payroll lists in intervals and formats agreed with the client (Polish/English)
  • Settlement of bailiff’s garnishment of wages
  • Issuance of employees’ monthly payslips and IMIR social insurance data (e-pay slips)
  • Preparation and filing of PIT-11 personal income tax declarations (e-PIT)
  • Preparing salary certificates for employees
  • Preparation, verification and submission of monthly settlements with the Social Insurance Institution (ZUS), the tax office, the State Fund for Rehabilitation of the Disabled (PFRON), handling of PIT-4R and PIT-8AR income tax forms
  • Preparation and filing of monthly settlement reports with ZUS, the tax office and PFRON, and forwarding to the client in the agreed format
  • Preparation and filing of ZUS IWA reports
  • Preparation of periodic accounting and payroll reports in the format agreed with the client (Polish/English)
  • Administration of the payment process according to the client’s guidelines via online banking
  • Monitoring of payment deadlines
  • Authorization of payments

AUDIT OF HR AND PAYROLL PROCESSES

  • Audit of HR and payroll processes
  • Advice on optimization and streamlining of the functioning of HR processes
  • Audit of workplace HR and payroll rules and documentation
  • Advice on correctness and compliance with applicable legal regulations
  • Audit of documentation involving personal data
  • Advice on correctness of personal data processing and compliance with legal regulations
  • Training for managers on the rights and duties of employees and employers under applicable legal regulations
  • Report on post-audit conclusions and solutions

Would you like an estimate for one of our services?

Complete the form and we will quickly provide you a preliminary offer.

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  • Payment management
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  • Tax advisory
  • Transfer pricing
  • VAT Compliance & Fiscal Representation
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Data protection
Pursuant to the Personal Data Protection Act of 29 August 1997 (Journal of Laws Dz.U. 2016 item 922, as amended), I consent to receive commercial and marketing information from KR Group sp. z o.o. sp. k. with its registered office at ul. Skaryszewska 7, 03-802 Warsaw, and to introduction into the database and processing by KR Group sp. z o.o. sp. k. of my personal data provided in this form. I also acknowledge that my consent is voluntary and that I have the right to review, correct or remove my data.

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